(1) Ensure that records are prepared accurately. These records are a matter of major importance during the person’s military Service, in later civilian life, and even after death.
(2) Be a smooth transition from civilian to military life for those accepted for enlistment.
(3) Provide appropriate advice and assistance to all applicants.
(4) Ensure that personal documents are returned to all applicants for enlistment.
(5) Identify all applicants who have difficulty speaking or understanding English (including permanent resident aliens residing in the United States less than 1 year, whose native tongue is not English, and all NPS applicants from Puerto Rico).
(a) Inform identified applicants that they will be taking an English Comprehension Language Test (ECLT) at MEPS.
(b) Advise all identified applicants that those who score 74 or below on the ECLT will be required to take English language training prior to IET.
(6) Use the Army Recruiting Information Support System segment applicable to the Army pay and entitlements to inform applicants of the requirement to establish and maintain a financial account.
(7) Capture all tested or self professed foreign language ability on the DD Form 1966.
b. Persons who prepare, control, and transmit applicant enlistment records and forms will-
(1) Complete and assemble all required forms.
(2) Compare similar entries and verify discrepancies with the applicant.
(3) Establish that entries on forms are correct before signatures are obtained.
(1) Determine final acceptability of applicants for enlistment.
(2) Process applicants to the extent possible; this processing will determine their tentative acceptance at the recruiting station before sending them to the MEPS.
(3) Fund applicant transportation, meals, and lodging in conjunction with moving to and processing at the MEPS.
(4) Coordinate meal and lodging arrangements with the MEPS.
(5) Through the ARNG guidance counselor located at the MEPS, administratively process all PS applicants for enlistment in the ARNG before administering the oath of enlistment.
(6) Process PS applicants when they are not qualified by grade or MOS for enlistment into a specific unit vacancy, if approved by the Selected Reserve unit commander. The recruiting activity may obtain telephone approval before the enlistment is accomplished.
(7) Inform ARNG recruiting officials that they may enlist PS applicants who are qualified to be trained into positions designated by the unit commander on REQUEST as “will train.”
b. The USMEPCOM commander processes applicants and enlistees as prescribed in AR 601-270 and AR 601-210.
5-5. Required forms for applicant processing
Particular care must be taken in completion of required forms prior to entry of applicant data into the Army Recruiting Information Support System database. Recruiters must brief all applicants that the data provided will start and follow their records throughout their career in the RA, USAR, or ARNG. The recruiter must ensure that the applicant reads the privacy act statement and reads, completes, and signs the authority for release of information and records. Forms that are required for initial enlistment application are as follows:
a. DD Form 1966
b. SF 86.
c. USMEPCOM authorized document.
d. DD Form 2807-2.
e. DD Form 369.
5-14. Transportation and subsistence
a. Transportation and subsistence will be furnished to an applicant only when either of the following applies:
(1) Applicant is tentatively accepted for enlistment.
(2) Applicant is recalled for enlistment after his or her name is reached on a waiting list.
b. Return transportation and subsistence from MEPS to point of initial acceptance (such as, recruiting station or residence, as appropriate) will be furnished to rejected applicants and acceptable applicants who cannot be enlisted at the time.
5-32. Processing Procedures (IAW AOC)
PS that require Army BCT will process at the MEPS to have their security investigation submitted. PS currently holding clearance will have their clearance verified by the State Security Office (SSO), MEPS Security Assistant (SA), or ASO through JPAS that a valid NACLC exists. Verification must be scanned into the ERM within 72 hours of accession.
Note: IAW para 2-11, if the applicant is subject to pending charge(s) that would not require a waiver if found guilty, Armed Services Vocation Aptitude Battery (ASVAB) testing is authorized. If applicant is subject to pending charge(s) that would require a waiver if found guilty or if placed on probation or parole, or if given a suspended sentence, all processing will be terminated.
a. The recruiter should not sponsor an applicant for testing who is not eligible to enlist. Applicants who have not reached their 17th birthday will not be tested for enlistment purposes. MEPS will not test an applicant who appears to be under the influence of alcohol or drugs.
b. Under no circumstances will any person who is assigned or attached to the ARNG assist or become involved in any way with the testing process beyond that of applicant processing procedures required by the MEPS. No member of the ARNG may administer or score tests.
c. Recruiter may advise applicants that commercial study guides are available, as well as the Army-sponsored, DOD approved Web site: www.March2Success.com.
d. An ASVAB information pamphlet is designed to familiarize applicants with the types of questions found on the actual ASVAB tests. The recruiter is authorized and encouraged to furnish this pamphlet to the applicant for familiarization with the kinds of questions on the test and an answer sheet for practice.
e. To prepare for administration of the ASVAB, the recruiter is responsible for ensuring that each applicant recommended for testing has fully and accurately completed and signed USMEPCOM authorized document. The recruiter must certify that information on the applicable form is correct. With respect to ASVAB testing, item 14 must be accurately and completely filled in to give the true testing history of an applicant, if applicable. There are two common errors made in this section-
(1) Incomplete test history (that is, initial or retest).
(2) No report or erroneously reported previous tests (that is, ID, test version, and date). When this information is not accurately reported, an applicant may be tested too early, or tested with the wrong test version. Incorrect or incomplete information on the USMEPCOM authorized document is recruiter error. ASVABs erroneously given to applicants based on wrong information result in an invalidated test score. Consequently, a waiver request to the retest policy for an immediate retest will not be approved. However, if the recruiter has accurately reported the official information on the USMEPCOM authorized document and USMEPCOM is in error, requests for an immediate retest will be considered. Requests will be submitted through CNBC to DCS, G-1 (DAPE-MPA).
f. The ASVAB production tests are given at either MEPS or their affiliated military entrance test (MET) sites. Scores received on tests at locations other than MEPS or MET site will not be accepted for enlistment.
g. The first ASVAB administered is the initial test of an applicant. This policy applies regardless of the following:
(1) Testing in either the enlistment or student testing program.
(2) Service sponsor.
h. The ASVAB scores are valid for enlistment purposes for 2 years from the date of test administration for potential applicants. Test scores remain valid beyond the 2-year period for members currently contracted into the ARNG and waiting shipment to IADT.
i. The most recent valid ASVAB score from either the enlistment or student-test program is the score of record for enlistment purposes. Defense Manpower Data Center and REDD Reports are authorized for PS enlistments.
j. Recruiter should advise applicants not to use crib sheets, talk during the test, leave a test room without authorization, use calculators or slide rules, glance onto tests of neighbors, or work on a portion of the test other than the one being administered. Further, the use of cell phones, digital cameras, and any other electronic devices are not permitted during ASVAB testing. Such behavior will result in the applicant’s removal from the test session and/or invalidation of test results.
k. Applicants for the enlistment ASVAB will be required to provide photographic ID, such as driver’s license, student ID card, passport, and so forth, to the test administrator before testing. Individuals without ID will be required to have their right thumbprint imprinted on the USMEPCOM authorized document. Applicants without photo ID who refuse to be thumb printed will not be permitted to test. During processing, applicant signatures will be compared to ensure proper applicant ID.
l. Test scores will be invalidated for any individual found to be a “ringer” for an applicant. A ringer is an individual who takes the ASVAB in place of the true applicant. Both the ringer and the applicant will be barred from retesting for a period of not less than 2 years.
m. The scores of an invalidated ASVAB cannot be used for enlistment.
n. Applicants tested at MET sites should not be sent to the MEPS for further processing until official scores are available from the MEPS. Applicants who do not meet minimum score requirements to enlist will not be sent to the MEPS for further processing.
o. An applicant who has answered at least one question on the ASVAB is considered to have tested in terms of eligibility for retest.
a. USAREC Message 16-025 ASVAB Retest Policy
b. USMEPCOM Reg 611-1 Chap 3
Note: Retests are authorized at computerized MET Sites. However, if applicant had previous test invalidated the applicant must retest at MEPS. RFP soldiers cannot take an ASVAB retest IAW SMOM 13-015.
a. A retest is any ASVAB administered after the initial ASVAB. Note: IAW USMEPCOM Reg 611-1 Para 3-4, any ASVAB test, including confirmation and student tests, within 2 years of any previous ASVAB test is a retest and will be counted toward the retest policy.
b. A complete ASVAB will always be administered.
c. Applicants may be given the first retest no earlier than one calendar month after the initial test. For example, if the initial test is administered 16 October, the first retest is authorized on or after 16 November.
d. Applicants may be given the second retest no earlier than one calendar month after the first retest.
e. Subsequent retests may be given no earlier than at 6-month intervals. For example, if a retest is administered on 16 December, then any further retesting is prohibited until on or after 16 June of the following year.
f. To request to validate test scores for individuals inadvertently tested early, submit a waiver request to CNGB.
g. The MEPS commander has authority to immediately retest applicants tested under adverse conditions when-
(1) An entire testing session is disrupted, for example; a fire drill, power failure, undue noise, and so forth.
(2) An applicant, through no fault of their own, is unable to complete the test, for example; an applicant is called away from test because of an emergency. This does not include the requirement for an applicant to leave a test session because of an illness that existed before the beginning of the session because applicants are routinely cautioned not to take the test if ill.
h. Recruiters are not authorized to have applicants retested for the sole purpose of increasing aptitude area scores to meet standards prescribed for enlistment options or programs.
5-8. Confirmation Test
Reference: USMEPCOM Reg 611-1 Para 3-13.
i. The MEPS commander may require an applicant to take a confirmation test when previous test was not administered at MEPS and-
(1) There is a score difference of plus 20 or more percentile points between the AFQT score on a retest and the previous AFQT.
(2) There is reasonable cause to suspect improper means were used to influence or inflate ASVAB test scores.
j. The confirmation test will be administered at a MEPS.
k. The confirmation test is used to validate previous AFQT score results in question and will not be used for enlistment purposes.
5-10. High School Testing Program
a. The student ASVAB is administered in high schools in support of the DOD Student Testing Program.
b. Recruiters may recommend students 17 years of age and older to take the ASVAB in high school. The results of a student ASVAB given to a 16 year old high school junior may be used for enlistment after the 17th birthday.
c. Some high schools have mandatory student testing. For enlistment purposes, mandatory tests count toward the waiting period for retests. This does not restrict repeated testing while in high school; it may restrict the use of these scores for enlistment purposes if an applicant is concurrently testing for enlistment at MEPS or MET site. If a recruiter is working with an applicant for enlistment who is in high school, the following applies:
(1) The waiting period between tests (enlistment or student) must be honored.
(2) Only the last valid test score (enlistment or student) qualifies for enlistment.
d. Tenth grade student tests count as the first ASVAB test.
5-11. Special purpose testing
a. Special purpose tests are authorized for use by MEPS and are listed in AR 601-270.
b. Enlistment and student testing has priority over special purpose testing.
c. If a MEPS schedule does not permit timely scheduling to give special tests, test control officer, assistant test control officer, or education specialists may administer them.
a. All NPS applicants are required to take the TAPAS. SASVAB and MET Site testers are not exempt from this requirement.
b. Effective 20 January 2017, TAPAS scores will be discontinued for one year as a screen for applicants seeking enlistment in the US Army. Otherwise qualified applicants who were previously disqualified from enlistment due to their TAPAS score are now eligible to be considered for enlistment.
c. TAPAS will be administered to Prior Service (PS) and Glossary Non-Prior Service (GNPS) who were separated for adverse reasons (involuntary discharge). PS applicants who are required to take the TAPAS must meet education Tier 1 or Tier 2 screening requirements. The Tier level will be determined by the individual's education credential.
Note: The PiCAT is considered an enlistment test (not a student test). Enlistment tests are not to be administered in schools per AR 601-222, nor can they be taken on a school computer.
a. SMOM 17-031
b. USAREC Message 17-001
c. PiCAT - User Guide (Select "Help" Link)
d. PiCAT - Recruiter Access
e. PiCAT - Applicant Access
f. PiCAT Trifold
The RENO for earlier ship date may be processed after the above requirement has been met and the workflow has been approved. A DA 4187 to NGB ROC will NOT be required. Applicants who take and pass the OPAT prior to accession for their desired MOS are exempt from the 120 day OPAT rule. However, they will not obtain a ship date less than 30 days from the date of enlistment to allow for JPAS submission.
a. SMOM 17-041 OPAT
b. OPAT MOS List Enlisted
c. OPAT MOS List Officer and WO
d. OPAT RZ Screenshots
e. OPAT Quick Reference
(1) The RFP Soldier will complete the enlistment process at the MEPS per AR 601-210.
(2) A recruit enlisting into the RFP will establish a date, no more than 485 days into the future, at which time they will ship to IET. At a date, which is 120 days from the IET, ship date the RFP Soldier will be required to enlist into active status with the ARNG.
(3) If the RFP Soldier is in inactive status and is not a member of the Selected Reserve; the RFP Soldier will not be accounted for in the paid strength of the ARNG until they have enlisted into active status.
(4) RFP Soldier will not be issued a Military ID Card.
b. Enlistment options. Recruits enlisting in this category will enlist into the RFP for one year on a 1x0 ING enlistment contract.
c. Other eligibility criteria.
(1) Recruits to the RFP program must be fully qualified for enlistment into active status in the ARNG.
(2) RFP enlistment is appropriate for recruits who cannot ship to their initial entry training (IET) for more than 120 days after becoming eligible to enlist in ARNG; these recruits may enlist into the ING through the RFP program and be assigned to the Recruiting and Retention Command RFP designated position (duty MOS 00F10), paragraph 026A and line 52A. RFP Soldiers will be assigned to the ING of the Recruiting and Retention Command.
d. Strength accounting. Although not counted against ARNG Selected Reserve end strength, RFP Soldiers are members of the Ready Reserve of the Army. The Recruiting and Retention Commander (RRC) will ensure that the RFP Soldier will be tracked in the VULCAN System, RFP management category until they are discharged from the RFP.
a. Requests will be submitted only for veterans who-
(1) Meet all other enlistment requirements.
(2) Are physically qualified for general military Service except for their specific combat-incurred disability.
b. Applicants must be capable of caring for their own needs in an unaided manner. They must be physically capable of performing useful service and cannot be expected to require hospitalization or incur lost time due to their disability.
c. Persons permanently medically retired will not be processed for enlistment. Applicants who were separated from AD (not medically retired) without compensation, and were granted veterans disability compensation for their disability, may waive this compensation through VA, if determined medically fit per AR 40-501.
5-41. Requests for waivers
Submit waiver requests on a memorandum prepared in accordance with instructions in Chapter 4. Such requests will be accompanied by-
a. A MEPS physical examination.
b. A report of any subsequent and present treatment.
c. A report of X-ray, orthopedic, surgical, medical, or other consultations.
d. A statement of opinion by a medical officer of the degree of the disability’s incapacitation. The statement will include whether or not a prosthesis being used is satisfactory.
On receipt of the decision on the waiver request and instructions from the approving authority, notify applicant to report to the proper MEPS for further processing.
a. For ARNG, send applicant to the unit of assignment if no further school training is required.
b. To give the medical officer enough data to make a judgment, classification officer will analyze each primary or potential MOS proper for the applicant. The classification officer will then send their recommendation and applicant to the medical officer. A medical officer will make the final decision. They then will select an MOS which they consider can capably perform. Special consultation reports directed by the DARNG, will be made at this time.
c. Applicants physically and otherwise qualified for enlistment will be enlisted at the training activity. Applicants found ineligible to perform in an MOS will be rejected and returned at Government expense to the applicant’s home.
(1) After obtaining disability waiver from the approving authority, the applicant will sign a waiver of compensation. The waiver will be endorsed by the enlisting activity and sent to the commander of the Veterans Administration regional office or to Director, Retired Pay Operation, Defense Finance and Accounting Service, 8899 East 56th Street, Indianapolis, IN 46249-0002.
(2) A notation will be made in the DD Form 1966, remarks section, that such a letter has been sent to the Veterans Administration or Retired Pay Operation, Defense Finance and Accounting Service.
(3) The enlistee will be told that, on separation from military Service, they may submit a claim for such compensation.
5-43. Training and assignments
Persons enlisting as partially disabled veterans will be trained in the MOS for which enlisted. If already trained, veterans will be assigned to duty in that MOS.
5-44. Record entries
a. Enlisted Record Brief. Proper assignment limitations will be recorded on enlisted record brief, as prescribed in AR 600-8-104.
b. DD Form 1966. The DD Form 1966 Remarks section will reflect assignment limitations.
a. SMOM 16-008 Use of PHA/SPHE for Enlistment
b. 38 U.S.C. 5304 - Prohibition Against Duplication of Benefits
c. VA Form 21-8951 Notice of Waiver of VA Compensation or Pension to Receive Military Pay and Allowances
d. VA Form 21-8764 Disability Compensation Award Attachment
e. VA Disability Compensation vs Military Pay - YouTube
Persons receiving disability pensions or compensation from the Veterans Administration for any reason will be required to waive the pension or compensation for any period of military service. Veterans Administration compensation will be waived on date of enlistment into the ARNG. For ARNG, this period of military service is IDT, AD, or ADT.
5-46. Request for waiver
Persons requesting waivers under this section must have all medical history and compensation annotated on DD Form 2807-1 or DD Form 2807-2.
Note: IAW AOC Annex A Table 2, if the applicant received a Disability discharge, waivers are only considered in cases where the applicant's disability is not more than 30%.
5-47. Letter of waiver of compensation
The person will execute a waiver of compensation in letter format, which states they understand they will not receive any further compensation from the U.S. Army. This waiver will be endorsed by a commissioned officer to the Veterans Administration regional office having jurisdiction over the person’s claim. A note will be made in DD Form 1966, remarks section that such letter has been forwarded to the Veterans Administration.
Aliens who are lawfully admitted into the United States for permanent residence under 8 USC 1101(a)(20) are eligible to enlist in the ARNG if they meet criteria in Chapter 2 or 3. However, these applicants may not enlist for any MOS, assignment, or option that requires a security clearance of Secret or above, except as provided in AR 380-67. Guidance counselors will place special emphasis on the SF 86 to ensure all questions, not just conduct questions, are reviewed with each applicant.
Procedures to process immigrant aliens for enlistment are the same as for U.S. citizens. For aliens enlisting for an MOS not requiring a security clearance, initiate a request for NACLC, the same as a U.S. citizen. Recruiters and guidance counselors should advise all non-U.S. citizen applicants to bring a completed USCIS Form N-400 (Application for Naturalization) when they ship to BCT if they would like to apply for expedited U.S. citizenship processing. The USCIS Form N-426 (Request for Certification of Military or Naval Service) will be signed at the reception battalion. Each BCT location has USCIS officers present to assist in the naturalization process.
Note: IAW SMOM 16-030, The Selective Service Number question opens for all male applicants born after Dec 31, 1959. For Immigrant Aliens answer "No" to the Selective Service Number then place a comment "Immigrant Alien".
a. Army Directive 2017-03 w/ Change to AR 670-1
b. Army Directive 2016-034
c. ALARACT 096-2016
d. PPOM 17-010 / References / Memo Templates
IAW above references, the Army will allow individuals intending to enter service to submit a pre-accession request for religious accommodation waiver to AR 670-1 and receive a decision before entry.
a. USMEPCOM Reg 40-8
b. DoDI 1010.16
c. DoD Illicit Drugs
4-18. Positive drug or alcohol test
Refer to Positive DAT retesting and waiver policy.
This section provides the administrative policy for the pre-service alcohol and drug-testing program (see 10 USC 978).
Each applicant for enlistment will be tested for the presence of alcohol and drugs at the time of physical examination. Any applicant who refuses to submit to this test will not be allowed to continue processing or to enlist (no exceptions).
Note: IAW USMEPCOM Reg 40-8, applicants who fail to provide a urine sample at time of processing must return to MEPS within three working days for a DAT. Any applicant who does not provide a specimen within three workdays is considered a “refusal to test”. The applicant is then placed in a 180-day disqualification period beginning from the day of the medical examination.
a. Applicants will be tested for the presence of alcohol and drugs as part of their physical examination. The initial analysis of each specimen requires at a minimum 72 hours for a result to be available. No further action is required for those applicants whose specimen is reported negative. Applicants whose specimen is positive during the initial analysis will have their specimens verified positive or negative. This process takes approximately 21 days. It is important to note that not all specimens found positive by the initial drug analysis are always confirmed positive. Various lawful substances and foods sometimes provide a positive indication, and therefore no conclusion should be reached until laboratory results have been received.
b. Applicants may be enlisted into the ARNG pending the result of drug tests; however, they will be informed prior to enlistment that if their test is confirmed positive they will be discharged.
c. Applicants who have a confirmed positive lab result will be discharged (separated) from the ARNG.
5-72. Disposition of records
Residual files on ARNG members will be maintained in accordance with ARNG regulations; however, cases involving separation for drug use will be maintained for not fewer than 3 years.
5-73. Military occupational specialty considerations
Any applicant who had a confirmed positive lab result and is subsequently qualified after the waiting period will not be authorized to enlist for any MOS, unit, or assignment that restricts enlistment because of documented misuse of drugs or alcohol.
5-74. Notification procedures
The MEPS will notify the Army liaison daily through the USMEPCOM Integrated Resource System database. The Army liaison will query the USMEPCOM Integrated Resource System database daily for the Drug and Alcohol Processing Eligibility Roster, which lists the test results and eligibility status of individuals processing for the RA and USAR.
5-75. Notification of applicants found positive
a. Applicants who test positive for drugs must be notified of their test results. MEPS will send a letter of notification directly to the applicant or enlistee according to appropriate USMEPCOM regulations.
b. Applicants and enlistees may also be sent a list of civilian drug and alcohol abuse treatment centers in their local area.
5-79. Invalid or unacceptable specimens
The specimens provided by applicants and/or enlistees will be protected by strict chain-of-custody procedures. As a result, the laboratory may on occasion reject damaged, spilled, or otherwise unacceptable urine samples. When this occurs, the guidance counselor will be notified by the MEPS. It is the responsibility of the Army liaison office to ensure prompt receipt of invalid or unacceptable urine specimens. The applicant and/or enlistee will be required to provide a replacement specimen as soon as possible, but not more than 3 working days from receipt of the notification. Resubmission of such sample may be accomplished at other MEPS, if necessary.
b. If otherwise eligible for enlistment, prior service applicants separated with an Honorable Discharge (or with an Uncharacterized Discharge occurring during initial training) who have SPD codes BRA/JRA Homosexual act; BRB/JRB Homosexual admission; or BRC/JRC Homosexual marriage (or attempt) as the basis for separation, and are otherwise qualified, shall be considered eligible for enlistment. Applicants are not required to have their RE Code adjusted by the Discharge Review Board or the Army Board for Corrections of Military Records. Potentially disqualifying factors that may reflect adversely on the service member's record that are ancillary to the separation or the homosexual conduct should be considered on a case-by-case basis.
c. Service members separated for any reason with a General Discharge (Under Honorable Conditions), an Other Than Honorable Discharge, a Bad Conduct Discharge, or a Dishonorable Discharge are not eligible for enlistment. Former service members may apply for a review and upgrade of these discharges to the Air Force Review Board, the Board for Correction of Naval Records, or the Army Review Boards Agency.
d. If there are additional SPD codes on the DD Form 214, the applicant will be evaluated on those codes without regard to the six SPD codes listed above. Example: Soldier was discharged with SPD Code JRC and JKA (Patterns of Misconduct) and an RE code RE4 and would require only a waiver for the patterns of misconduct.
(1) Was killed or died as a result of wounds, accident, or disease.
(2) Is in a captured or missing-in-action status.
(3) Is permanently 100-percent physically disabled (including 100-percent mental disability), as determined by the Veterans Administration or one of the military Services.
b. The approval authority is TAG IAW AOC Annex A Table 2.
c. The following documents are required for submission of a waiver under this paragraph:
(1) DD Form 214, DD Form 215, NGB Form 22, and DD Form 220.
(2) DD Form 1966 and SF 86.
(3) Statement, signed by applicant, requesting that the surviving person designation be withdrawn. This statement also will acknowledge that-
(a) Applicant is available for worldwide assignment, including combat-zone assignment.
(b) Future requests for separation based on survivor status may or may not be honored.
(c) Future requests for reassignment based on survivor status will not be honored.
(4) A copy of applicant’s USMEPCOM authorized document that clearly displays applicant’s ASVAB date and results.